Institute of Advanced Motorists (Hong Kong) Limited

香港汽車高級駕駛協會有限公司

NOTICE  IS HEREBY GIVEN that the Annual General Meeting of Members of the Institute will be held at [address], Hong Kong on Friday, 18^th day of December, 2021 at 3:00 pm for the following purposes:

 1, Audited Financial Statements and Reports  

To receive the Audited Financial Statements and the Reports of the Executive Committee and Auditors for the period ended 31^st March, 2021;

2, Executive Committee

To elect the Executive Committee Members as all incumbent Executive Committee Members are due for retirement at the meeting;

3, Auditors 

To re-appoint [name of auditors], the retiring auditors, as the auditors of the Institute at a fee to be agreed with the Executive Committee; and

4, New Articles

To consider and if thought fit pass the following resolution as a special resolution:

“THAT the Memorandum and Articles of Association of the Association be and are hereby amended by deleting the same in entirety and substituting by the new Articles of Association, a copy of which is annexed hereto and certified by the Chairman, Mr. James Kong Yat Hung.” 

Lai Shu Fai

Honorary Secretary

11 November, 2021

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Notes:

1, The proposed special resolution in item 4 is to amend the articles of association by deleting them in entirety and substituting them by the new Articles of Association attached.

2, The reasons for the Proposed Amendments are to update the Articles to achieve operational efficiency in line with modern management practice and changes in law. In particular, the following changes are proposed in the Articles:

Article 23 and 49   :  to clarify the suspension and termination of membership for committing traffic offences and vacation of office of Executive Committee Members on committing traffic or other offences.

Article 42 to 44     :  to elaborate nomination and election procedures and setting at least one-year membership standing before a candidate can run for election to the Executive Committee.

Article 65 and 74    :  to allow electronic communications.

 Article 76        :       to allow virtual meetings.

3, A member entitled to attend and vote at the meeting is entitled to appoint a proxy to attend and vote on his behalf.  The instrument appointing a proxy shall be deposited at the registered office of the Institute before the time for holding the meeting or adjourned meeting at which the person named in the instrument proposes to vote, and in default the instrument of proxy shall not be treated as valid.